Planning an event without an event planner?
Planning an event can be stressful, especially when you’re doing it yourself. Without the help of a dedicated event planner, you may not know where to start when it comes to choosing the right venue, hiring vendors, and creating a timeline for yourself.
Sometimes an event doesn't call for an event planner, but rather some "knowhow" and elbow grease. Whether it's a micro wedding, a conference, or a fundraiser, there's a lot to keep track of and requires quite a large amount of mental and emotional bandwidth! But don’t worry, we’ve got you covered, with these simple steps, you can plan your next event without losing your mind, even if you don’t have a professional in charge.
Here, There, Everywhere.
First, consider the venue. If you're having the event at a restaurant or bar, it's very important to discuss what lighting and sound options are available. You don't want to get stuck at a venue where you can't see or hear anything that's happening!
Are You Not Entertained?
Next, don't forget about entertainment. If your venue doesn't have any built-in speakers or projectors, then it might be worth looking into renting something for the night of the event. This will help ensure that everything goes smoothly!
Think about what would make people want to come in the first place: are you serving food or drinks? Hiring a DJ or dance group? Will there be performances like magic shows, comedy acts, music ensembles? Make sure any entertainment will blend well with your theme and set the right mood for attendees.
Who Goes There?
First, you need to know how many people will be attending. You don’t want to end up with too much food, or not enough. To get the most accurate headcount, send out invites as early as possible and follow up with a reminder close to the date of the event for them to RSVP.
It’s also important to consider who will be attending your event. If it’s children, then it might be good to have activities for them to do while their parents mingle or do their own socializing. For example, you can hire a babysitter or two so children feel comfortable and parents feel free to relax and enjoy themselves.
Pick a theme that is fun but not too specific. You want to leave room for people's imaginations, but also give them something to work with. Pick a theme that matches your personality and the mood you want to set. Do you want your event to be laid-back or formal? Fun or serious? Retro or modernist? Picking a theme will give you some direction as you start planning out the details. It doesn't mean you have to commit entirely to one idea—it's just something to keep in mind while you start making choices.
You may think WHY do I need a theme!? Themes set the tone for the event and steer all the other elements. Remember: it's okay to keep things simple! Everyone will have fun if they're in the right headspace, so don't feel like you need to go all out to pull off a great event.
Bonus tip - Pick your color scheme- Since spring has sprung, light colors or pastels make your guest feel welcomed and alive! Centerpieces are key- centerpieces set the tone of the table as they are the heart along with the food. Let's face it, floral is important, especially in spring. Choose floral that compliments your theme and colors. Make sure to order arrangements that are the right size and shape for your table.
Star Of The Show.
The main attraction is THE FOOD- when determining a menu, make sure it goes with all of the above. That is why it is our last tip. What kind of food will you be serving? Will it be heavy appetizers or a full dinner? Do you want to hire a chef or caterer? And what about drinks? Will there be alcohol? If so, make sure there is someone designated as the bartender.
Fun Vibes For Eating.
Eating ware is important and should not be an afterthought or something low down on the planning list. The table really comes together when the table pops. Be bold and select bold color plates and bowls. incorporate texture with flatware and glassware!
Endure Unto The End.
Don't give up, and don't let fear stop you from planning your event or your wedding. If you can do it, anyone can! With a little bit of hard work and some elbow grease, you can throw a party of whatever size that you have always dreamed of. We hope this article has given you some helpful ideas and good food for thought. Remember, here at Chefella's we do all things listed above, so feel free to give us a call for guidance or let us take it off your plate all together and make your day stress free, fun and amazing!